"For example," she says, "if the bride, the bridesmaids and the bride's family are being photographed at 3:15 p.m., this means they need to be at the location at 3:00 p.m., fully dressed, coiffed and made up. Jean Picard, state coordinator for the Association of Bridal Consultants in California, says this is the best way to keep things moving smoothly. Create a wedding-day photography schedule. "He'll probably get the obvious ones, but if you want a picture of your sorority sisters or everyone who flew in for your wedding or your new husband's coworkers, let your photographer know in advance." 13. Give him or her a list of people you'd like to have photographed together," advises Pryor. Have a discussion with your photographer. Songs are often covered or remade by different bands, so double-check with your DJ or band leader that they have the versions you want. "Give a list to your bartender the day before, so he doesn't forget exactly what you want," says Sasha Souza of Sasha Souza Events in California. Put your signature-drink recipes in writing. For anything going to the ceremony site, designate a trusted friend or family member to get everything there before the guests arrive. Lusardi suggests having your wedding favors, toasting glasses, cake knife and server delivered to your reception site a few days beforehand. Have wedding items in place before the big day. "You may be able to pick up such necessities as drugstore items at your wedding destination, but don't assume so." 9. "Make a list of all the important things you need to bring and, if possible, pack them as carry-on," says Cindy Clearwater of SunCelebrations in the Virgin Islands. Pack properly for your destination wedding. "Also, make sure your passports and travel documents are in order." 8. Pack for your honeymoon early.ĭoing it sooner rather than later is the way to guarantee one less worry," says Pryor. "If you'll be staying overnight at a hotel after the reception, bring your bags the night before or have a friend or family member drop them off the morning of the wedding," suggests Sarah Lusardi, wedding planner for NY Engagements, LLC, in New York. Evans, event coordinator for All the Best Weddings and Celebrations, based in New Jersey. "You might want to give a gratuity to someone who you feel has gone above and beyond the call of duty," says Kathi R. "Sealed envelopes are a whole lot safer than a big stack of bills in someone's pocket!" 5. "If you plan on tipping anyone, such as the banquet captain, wait staff or DJ, prepare envelopes with their names and insert the correct amounts," says Duncan. "Then if anyone claims he wasn't paid, you will have proof that he was." 4. "When your vendors collect your final payments, have each of them sign a note indicating he's received it," advises Samantha Goldberg of Gold Events Planning in New Jersey. "Then you don't have to try to remember what is owed to whom on your wedding day." 3. "Pay your vendors ahead of time," says Emilie Duncan of Emilie Duncan Event Planning in Columbus, Ohio. "Confirm arrangements with your pros and make sure they all have exact directions and a contact person's cell phone number," advises Julie Pryor of Pryor Events in Los Angeles. So take a look at these to-dos-and be certain you're one hundred percent on top of everything. It's crunch time, and you're pretty sure you've got everything in order.
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